Who Can Use Baker Library?

Baker Library serves the Harvard Business School community, as well as Harvard University, alumni, and researchers.

  • Visitors may access the Stamps Reading Room on the third floor of Baker Library | Bloomberg Center during Information Services hours. A fee may be required and access cards can be purchased at the Stamps Reading Room Service Desk during Information Services hours. Fees may be paid by American Express, MasterCard, and Visa.
  • Photo IDs used as part of the application process are valid if they are:
    • government issued or 
    • include the name of an accredited, degree granting institution (academic affiliation will be confirmed by checking the applicant’s name in their school directory)
  • Access to the Stamps Reading Room grants visiting researchers the use of many of our licensed databases; those available to Authorized Baker Visitors.
  • Before visiting the Stamps Reading Room, please contact Information Services (617.495.6040). We want to ensure that any research trip involving significant time and expense is worthwhile.
  • Baker Library Special Collections is open to all members of the Harvard University Community and to visiting researchers. For information about visiting, see Special Collections.


WhoFeeBorrowingBe sure to bring *COVID-19 Access (updated 9/20/2021)

HBS and HU faculty, staff and students

HU Research Assistants
Extension School degree candidates

Free accessYesValid Harvard ID

HBS/HU access with ID for tap access.

No access for Harvard Extension School students.  For access to FAS libraries, please see Harvard Extension School COVID-19 Updates.

HU RetireesFree accessYesValid Harvard IDNo access
Partners of HBS MBA & doctoral students, and facultyFree accessYesValid HBS ID or documentation

Yes with ID for tap access

Cross Registered at HBSFree accessYesValid photo ID Documentation from HBS registrar

Yes with ID for tap access

IvyPlus Partners (Borrow Direct)Free accessYesValid Harvard IDNo access
HU Summer School studentsFree access Valid Harvard IDNo access
Harvard Business School Online participantsFree access Valid photo ID + HBS Login verificationNo access
HBS alumni**Free access Valid photo ID or Valid HBS IDNo access
Visiting doctoral studentsFree access Valid student photo ID + Letter from faculty advisor, or university directory entry verifying current statusNo access
Visiting facultyFree access Valid faculty IDNo access
Visiting students$15/day or $60/month (30 days) Valid student photo IDNo access
Visiting researchers (including HU alumni and Harvard Library "Other Researchers" category ***)$50/day or $200/month (30 days) Valid photo IDNo access
Visitors using Boston Public Library materials housed at BakerFree access to BPL material. $50/day or$200/monthfor use of any other Baker material. Valid photo ID + Referral letter from the Boston Public LibraryNo access
Visitors using National Endowment for the Humanities (NEH) materialsFree access to NEH microfilm(as identified in HOLLIS). $50/day or $200/monthfor use of any other Baker material. Valid photo IDNo access
Reciprocal Institutional Agreements****Free access Valid student photo IDNo access

* IDs other than Harvard must include a date to be valid.

** HBS Alumni have option to apply for HBS ID card allowing tap access during Service Hours.

*** HCL Special Borrowers have onsite access only to materials from the Baker Library collections.

**** Andover-Newton Theology School, Episcopal Divinity School, Fletcher School (Tufts), Sloan School (MIT), University of Tokyo, Weston Jesuit School of Theology


Baker Library's circulating items may be borrowed by HBS and HU faculty, staff and student holders of Harvard University ID cards, HBS Partner cards, and Harvard Library Research Assistant cards.

Proxy borrowing on behalf of faculty is encouraged for HBS Faculty Support Specialists and HBS Research Assistants. 

Please note that many items in Baker's collections are not eligible for borrowing and are for in-library use only.  Examples of non-circulating items include journals, microforms, reference items, and materials from our Special Collections.

Loan Periods

Baker Loan Periods

Item Type

Loan Period



HBS Theses


Audio/Visual Materials

14 days

Reserve Items (In-library use only)

2 hours

*Term due dates are early February and early September each year.


To renew an item, go to HOLLIS and use the "My Account" feature. For assistance, please Ask Us.

After five renewals, materials must be brought to the library to be checked out again in person.


Material that is on loan to one library user may be recalled by another.

To place a recall, click "Request Item" next to its listing in HOLLIS.

If an item you have is recalled, a recall notice will be sent via email. Borrowers are guaranteed at least 10 days to use an item even it it is recalled, unless it is needed for reserves use. If the guaranteed use period has elapsed, the recalled item is due seven days after the date the recall is placed.

All borrowers, regardless of category, who do not respond promptly to recalls will be fined and may be subject to suspension of library borrowing privileges.


  • Recall item fine: $3/day 
  • Lost book fees: $100 minimum (replacement and processing fee and recall fines may increase fine)

HBS Partner Access

MBA students and their partners should visit MBA Partner Services (2nd floor, Spangler) to register for partner IDs.  

Baker Library MBA Partner Benefits 

Consultations with a KLS librarian

  • Partners can make an appointment with a Knowledge & Library Services (KLS) librarian by contacting us. Be sure to include key topics you would like to discuss and your availability. KLS librarians can assist with:
    • Developing your target company list
    • Researching companies
    • Researching for interview prep

Database Access

  • On-site access to a variety of databases.
    • Primary resources for job search include:  Orbis (for creating target lists of companies), Factiva (for researching companies in depth), and American City Business Journals (for identifying the major industries and companies in Boston as well as other metropolitan areas).
    • Check in at the Stamps Reading Room Service Desk for assistance (3rd Floor Baker Library).


  • Partners may check out items from Baker Library under the HBS student’s name if they are listed in the student’s MBA Classcard.
  • Partners may check out items on hold for their HBS student that will be listed on the student’s library record.
  • Partners may check out items that will be listed on their personal library record if they have set up access to other Harvard libraries (see below).

 Access to Other Harvard Libraries

  • For tap access to other Harvard Libraries and Borrowing privileges visit the Privileges Office (Widener Library Room 130). 
  • Present HBS Partner ID and necessary documentation listed on the Harvard Library Visitor access page in the section for Harvard Affiliates.  After the Privileges Office verifies your status, tap access to other Harvard Libraries can be added to the HBS Partner ID card.  A $5.00 fee is required. 
  • Partners may borrow items from libraries across Harvard. Items borrowed will be listed on your personal library record.

Proxy Accounts

HBS Research Assistants and Faculty Support Specialists may request two types of Proxy Accounts: a Baker Library proxy account (valid at Baker Library only), or a Harvard Library-wide Research Assistant card.

Baker Library Proxy Form

Harvard Library Harvard Affiliates Form

Special Collections Policies

Baker Library Special Collections is open to all members of the Harvard University community and to visiting researchers who are conducting academic research.  

For more information on policies related to Special Collections, please see Planning Your Visit to Special Collections.

Copyright and Licensing Restrictions

Copyright Restrictions: All users of Baker Library resources must respect the copyrights of works that are accessible through computers connected to the Harvard network. No copyrighted work may be copied, published, disseminated, displayed, performed or played without permission of the copyright holder except in accordance with fair use or licensed agreement. This includes music, movies and other copyrighted material. Harvard may terminate the network access of users who are found to have repeatedly infringed the copyright of others. Students with questions about copyright or this policy are invited to raise those questions with a Reference Librarian. Staff supervisors and members of the Faculty are welcome to call the University's Office of General Counsel.

Licensing restrictions: Electronic resources listed on the Baker Library site are restricted by license agreement to members of the Harvard or Harvard Business School communities, and, in some cases, to on-site users of Baker Library for the purposes of research, teaching, and private study.

Under Harvard's licenses for electronic resources, users generally may not:

  • permit anyone other than authorized users to use the licensed materials
  • systematically download documents from a database.
  • modify or create a derivative work of the licensed materials without the permission of the licensor
  • remove, obscure or modify any copyright or other notices included in the licensed materials
  • use the licensed materials for commercial purposes, including but not limited to the sale of the licensed materials.

Users are individually responsible for compliance with these terms.  Vendors sell Harvard Business School access to their databases at rates that reflect a deep discount compared to what a commercial enterprise would pay. Information providers sell us this content on our contractual guarantee that we will use the data strictly for academic or research purposes. 

MBA students may use Baker's licensed databases for their own analysis in support of their academic work (including FGI, independent projects and summer internships*), but must follow these guidelines:

  • In your written communication with colleagues, you may excerpt only insignificant portions of reports, articles, and other documents for distribution to company employees or anyone else (i.e., do not email data, entire documents, or reports to others at the company).
  • Never allow others direct access to Baker Library resources (i.e., do not share your password with anyone).
  • Always attribute accurately and completely all data and excerpts you include in your reports. For recommended guidelines, see the HBS Citation Guide.
  • WRDS does not allow usage with outside organizations, and cut off MBA access to the database in the summer.

* Some vendors specifically exclude internships in their click-through agreements.  Where there is a click-through, please read carefully and refrain from using a resource if your use would violate the terms.

See Also:  Special Collections Copyright and Citations

Lending to Non-Harvard Libraries

Baker Library, as part of Harvard Library, loans materials or makes photocopies of materials for institutions worldwide.

For more information and contacts, please see Harvard Library Interlibrary Loan policies for lending outside Harvard.

Please note: the following items cannot be loaned outside of Harvard.
Institutions are encouraged to check Harvard's HOLLIS catalog to determine if the item is eligible by noting its type/location.

  • HBSCases:  Baker Library is prohibited from copying cases. Please contact Harvard Business School Publishing to order cases.  In most cases, the cost to purchase a case is less than the cost of an average Interlibrary Loan transaction.
  • Bound volumes or entire single issues of serials/periodicals.
  • Items from our Special Collections (Archives, Baker Old Class, and other historical collections).
  • Anything listed as "Non-Circulating" or "In-Library Use."

Baker Library Research Standards

Baker Library's research professionals are committed to the highest standard of excellence.  Our professionals work with our community of users to identify, analyze, and present information and data to support the generation of knowledge and ideas.

  • ACCOUNTABLE:  Associate your identity with every product you create; you are responsible for the timeliness and accuracy of what you produce.
  • ACCURATE:  Use accurate and reliable sources and techniques when accessing and analyzing data; check for the introduction of errors when you are manipulating data.
  • APPROPRIATE:  Engage in dialog with the research requestor in order to ensure that the product you create will serve to further his/her expressed aims.
  • ARCHIVED AND RECOVERABLE:  Archive all data sets, documentation, programs, exhibits, etc. in a safe and conveniently accessed manner.
  • CONFIDENTIAL:  Assume confidentiality on all projects unless expressly told otherwise by the research requestor; this does not preclude requesting help from other internal research providers on sources or methodologies that will further the research requestor’s aims.   
  • ETHICALLY COLLECTED:  Obtain permission for use of all licensed and primary source data;  any restrictions on use must be observed; HU guidelines must be observed with respect to human subjects, as outlined in “Statement of Policies and Procedures Governing the use of Human Subjects in Research at Harvard University.”
  • METHODOLOGICALLY SOUND AND VALID:  Present your analysis clearly and completely cited, with sufficient discussion to support your inferences and conclusions.
  • REPRODUCIBLE AND VERIFIABLE:  Cite, label, document and preserve every research product you create, in order to assure the integrity of the research process, and to allow verification by other researchers.
  • SOURCED AND DOCUMENTED:  Keep careful records of all sources, transformations, mathematical operations, and analyses; provide these records to the research requestor when the product is delivered.
  • TIMELY:  Deliver all products within a reasonable time and on a predictable schedule based on a common understanding with the research requestor; set realistic expectations, and inform the research requestor of any unanticipated delays as soon as possible.
  • TRANSPARENT:  Ensure that all products will be clear and understandable to any reader, and particularly, to the research requestor; clearly define and label all data items, sources, units of measure, periodicities, and time frames so they are clear and unambiguous; provide clear explanations of all transformations of original data.