Service Overview

REPRODUCTIONS

Baker Library Special Collections offers various duplication and delivery options to assist both onsite and remote users with their research. We also can assist users with obtaining high-quality scans suitable for publication, exhibition, classroom, or presentation use.

A majority of our collection materials can be photographed for reference purposes with a small personal handheld camera, cell phone, or tablet. Large cameras and tripods are not allowed. 

Collection materials that cannot be photographed may be eligible for duplication. The R.G. Dun & Co. Credit Report Volumes cannot be photographed or duplicated. Users need to transcribe information from the volumes.

All reproduction requests should be submitted to Baker Library Special Collections through HOLLIS Special Request. The first time you use the system you will be prompted to create an account. You do not need a Harvard ID to register or request reproductions of Special Collections material. Detailed instructions for submitting a request can be found here. Please see below for additional information on fees and pricing for in-house duplication; all costs are subject to change. Depending on the details of the order, collection material may be sent to Harvard Library Imaging Services, which has a separate fee structure.

Requests for reproductions including physical copies, digital scans, high-resolution file retrieval, and audiovisual reformatting are considered on a case-by-case basis. Permission depends upon the physical condition of the material in question, copyright considerations, donor restrictions, and other stipulations. The ability to fulfill a reproduction request should not be assumed in advance. If a fee is involved, all orders must be paid in full before requests will be processed. Special Collections will make up to 500 reference scans for each user per year. Receipt of reproductions does not include permission to publish the reproduction.  

We do our best to provide copies within a reasonable amount of time, depending on the complexity of the order and available staff time. Harvard orders are usually completed within 3 business days. Non-Harvard requests are usually delivered within 10 business days. Larger orders require additional time. 

Please contact Special Collections Reference Staff with any questions about our reproduction policies. 

FEES

Reference Scan (200 ppi, PDF/JPG, watermarked)

$.25/page + $5 processing fee

New High-Resolution Scan - Flat, Non-Oversized (JPG2000/TIFF)*

$15 (up to 3 items)

New High-Resolution Scan - Bound or Oversized Up to 15 x 20 (JPG2000/TIFF)*

$20 (up to 3 items) + $15/hour if over 5 items

New Digitization of Audiovisual Material (first 3 items digitized for Reading Room use at no charge)

Vendor cost + $15 processing fee

Existing Digital File (JPG2000/TIFF)

$10 (up to 3 files)

Existing Digital File (MP3/Audio)

$35

Existing Digital File (MP4/Video)

$45

Existing Digital File (MP4/Film)

$60

* Additional charges may apply for more than 3 items.

Please contact Special Collections if you have any questions regarding fees or to discuss the specific details of your request.

Visit the Copyright and Citations page for additional information on publishing or disseminating Special Collections material.