Service Overview

REPRODUCTIONS

Baker Library Special Collections offers various duplication and delivery options to assist both onsite and remote researchers with their research. We also can assist researchers with obtaining high-quality scans suitable for publication, exhibition, classroom, or presentation use.

Many collection materials can be digitally photographed by researchers in the Reading Room for study purposes with a small personal handheld camera, cell phone, or tablet. Large cameras and tripods are not allowed. 

Collection materials that cannot be digitally photographed may be eligible for duplication. The R.G. Dun & Co. Credit Report Volumes cannot be photographed or duplicated. Researchers need to transcribe information from the volumes.

All reproduction requests should be submitted to Baker Library Special Collections through HOLLIS Special Request. The first time you use the system you will be prompted to create an account. You do not need a Harvard ID to register or request reproductions of Special Collections material. Detailed instructions for submitting a request can be found here. Please see below for additional information on fees and pricing for in-house duplication; all costs are subject to change. Depending on the details of the order, collection material may be sent to Harvard Library Imaging Services, which has a separate fee structure.

Requests for reproductions including physical copies, digital scans, high-resolution file retrieval, and audiovisual reformatting are considered on a case-by-case basis. Permission depends upon the physical condition of the material in question, copyright considerations, donor restrictions, and other stipulations. The ability to fulfill a reproduction request should not be assumed in advance. If a fee is involved, all orders must be paid in full before requests will be processed. Special Collections will make up to 500 reference scans for each user per year. Receipt of reproductions does not include permission to publish the reproduction.  

We do our best to provide copies within a reasonable amount of time, depending on the complexity of the order and available staff time. Harvard orders are usually completed within 3 business days. Non-Harvard requests are usually delivered within 10 business days. Larger orders require additional time. 

Please contact Special Collections Reference Staff with any questions about our reproduction policies. 

FEES

Reference Scan (200 ppi, PDF/JPG, watermarked)

$.25/page + $5 processing fee

New High-Resolution Scan - Flat, Non-Oversized (JPG2000/TIFF)*

$15 (up to 3 items)

New High-Resolution Scan - Bound or Oversized Up to 15 x 20 (JPG2000/TIFF)*

$20 (up to 3 items) + $15/hour if over 5 items

New Digitization of Audiovisual Material (first 3 items digitized for Reading Room use at no charge)

Vendor cost + $15 processing fee

Existing Digital File (JPG2000/TIFF)

$10 (up to 3 files)

Existing Digital File (MP3/Audio)

$35

Existing Digital File (MP4/Video)

$45

Existing Digital File (MP4/Film)

$60

* Additional charges may apply for more than 3 items.

Please contact Special Collections if you have any questions regarding fees or to discuss the specific details of your request.

PERMISSIONS

Please contact Baker Library Special Collections to obtain permission to cite, quote, or use information or images from the collections. Our primary concern is that other researchers can easily find materials that have been cited, but we also use these requests as a way to learn more about the dissemination and impact of our research collections. 

The standard convention for citing collections is:

Collection Name, Baker Library, Harvard Business School.

Special Collections will confirm the appropriate citation format at the time that the request to publish is approved.

There is no fee to use quotations or to cite information from the collections. There are fees associated with obtaining and using high-resolution scans.

Researchers who already have high-quality scans should complete the Permission to Use Existing Image Files Order Form.

To request permission:

1). Contact the Reference Librarian at Baker Library Special Collections.

2). Describe your publication plans (title, publisher, date of publication, etc.).

3). For requests that cite, quote, or use information from the collections, attach pages with all text, corresponding footnotes and/or bibliographic citations in which information from the collection(s) has been referred to or used. If you send entire documents, the references and citations must be highlighted. For image requests, attach the appropriate completed Order Form.

4). Please allow one month for the processing of your request, although R.G. Dun & Co. Credit Report Volume requests may take longer.

In granting permission to use items from its collections, Baker Library Special Collections does not surrender its own right to use the items nor its right to grant the same permission to others. Authorization to use by Baker Library Special Collections is not a copyright agreement and does not remove the patron's responsibility to guard against the infringement of rights held by others.

Baker Library Special Collections grants one-time, one-edition permission to use. Any changes in content constitute a separate edition. To use images, quotations, or citations in a separate edition requires additional permission and payment of use fees. Permission must be granted, and the use fee paid, in advance of the publication of the separate edition.